Distribution & wholesale
Volume, credit and schemes, under control
Distribution is a volume game with thin margins, long credit and complicated schemes. Small errors repeated a thousand times a month become large numbers very quickly.
What usually hurts
- Scheme and discount calculations nobody can independently verify
- Outstanding credit discovered only when a customer stops paying
- Purchase, receipt and invoice mismatches found weeks later
- Warehouse stock and book stock drifting apart between counts
What I build for you
Multi-warehouse stock control
Accurate stock per warehouse with proper handling of transfers, returns and damages, so book and physical stock stay close.
Scheme and discount engine
Complex slab, quantity and seasonal schemes applied automatically and checked, so what you earned matches what you were promised.
Credit control
Limits and ageing enforced at order entry, with a live view of who owes what and for how long.
Automated three-way matching
Purchase order, goods receipt and supplier invoice matched every day. You only look at the exceptions.
What the first three months look like
Every business is different, but this is the shape most engagements in this industry take.
- Weeks 1–2
Check the schemes
Take a month of purchases and verify independently what you earned against what you were promised. This alone usually pays for the discovery.
- Weeks 3–5
Clean masters and warehouses
Item and party masters de-duplicated, warehouses and transfer flows defined properly so book stock and physical stock stop drifting.
- Weeks 6–9
Credit control and matching
Limits and ageing enforced at order entry, and automated three-way matching between purchase order, receipt and invoice.
- Weeks 10–12
Reporting and rollout
Exception reports for mismatches, live outstanding by party, and training across the sales and warehouse teams.
Services that fit this industry
Distribution: common questions
Slab, quantity, seasonal and combination schemes are all workable — they just have to be written down precisely first, which is often the hardest part because they live in people's heads. Once encoded, every purchase gets checked automatically against what was agreed.
At order entry, not at month end. If a customer is over their limit or beyond their ageing terms, the order needs an explicit approval to proceed, and that approval is recorded. It changes the conversation from chasing to prevention.
Yes, though it takes discipline as well as software. The usual causes are transfers, returns and damages not being recorded properly. Once those flows are handled correctly and cycle counting is scheduled, the gap closes and stays closed.
Other industries I work in
Pharmacy & healthcare retail chains
Built for batch, expiry, licences and thin margins
Retail & multi-store businesses
One live view across every branch
Travel agencies & tour operators
Bookings, costing, commissions and settlements in one place
Want to talk about distribution?
Thirty minutes, no sales pitch. Just a straight read on your situation.